{"id":6702,"date":"2020-09-12T11:34:08","date_gmt":"2020-09-12T04:34:08","guid":{"rendered":"https:\/\/bellbell24vietnam.vn\/?p=6702"},"modified":"2024-12-18T14:58:36","modified_gmt":"2024-12-18T07:58:36","slug":"what-is-acd","status":"publish","type":"post","link":"https:\/\/bell24vietnam.vn\/en\/knowledge\/what-is-acd\/","title":{"rendered":"WHAT IS ACD? FUNCTIONS AND HOW TO SET IT UP IN CONTACT CENTER."},"content":{"rendered":"<h2>What is ACD?<\/h2>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>ACD<\/strong> (Abbreviation for Auto Call Distribution) is a feature in the call center. <span style=\"color: #b9284e;\"><a style=\"color: #b9284e;\" href=\"https:\/\/bell24vietnam.vn\/en\/knowledge\/what-is-a-contact-center\/\">Contact Center<\/a>,<\/span> has the ability to automatically route calls to the appropriate department or agent based on pre-set rules.<\/span><\/p>\n<h2>Benefits<\/h2>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>On the customer side:<\/strong> ACD helps route calls to the appropriate staff or department based on demand, enhancing the customer experience.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>On the business side:<\/strong> Increase the work efficiency of call center agents by eliminating the need to manually receive calls. Help the call center operate in a more systematic and efficient manner.<\/span><\/p>\n<h2>How does ACD work?<\/h2>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">ACD routes calls based on pre-programmed rules. It usually coordinates\u00a0<span style=\"color: #ff6600;\"><a style=\"color: #ff6600;\" href=\"https:\/\/bell24vietnam.vn\/en\/knowledge\/what-is-ivr\/\">IVR<\/a><\/span> to exploit customer input information, then classify and route calls to the appropriate operator according to <span style=\"color: #ff6600;\"><a style=\"color: #ff6600;\" href=\"https:\/\/bell24vietnam.vn\/en\/?p=19350&amp;preview=true\">Skill-Based routing<\/a><\/span>.<\/span><\/p>\n<p><strong>Procedure:<\/strong><\/p>\n<ol>\n<li><span style=\"color: #000000;\">Receive call<\/span><\/li>\n<li><span style=\"color: #000000;\">Information mining, demand identification<\/span><\/li>\n<li><span style=\"color: #000000;\">Calculate traffic, waiting time<\/span><\/li>\n<li><span style=\"color: #000000;\">Distribute calls to the appropriate department<\/span><\/li>\n<\/ol>\n<h3>Example of a typical ACD.<\/h3>\n<p><img decoding=\"async\" style=\"display: block; margin-left: auto; margin-right: auto;\" src=\"https:\/\/file.hstatic.net\/1000400311\/file\/he-thong-acd_c63ef70bd9314814aa50c6f6f14595d7.jpg\" alt=\"ACD system\" \/><\/p>\n<h2>ACD Functions in Contact Center<\/h2>\n<h3>Intelligent call distribution.<\/h3>\n<ul>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Distribution in fixed order:<\/strong>\u00a0This is the most used method, calls will be arranged in response order \u201cfirst come, first served\u201d.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Circular distribution:<\/strong>\u00a0If Agent A was the last call recipient, the next call will be routed to Agent B and then Agent C.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Call Distribution Simultaneously:<\/strong>\u00a0This call distribution method allows all agents to receive the call signal at the same time, and the first person to pick up is the one who will handle the call. Use it when you want the fastest customer response time possible.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Routing distribution by working time:<\/strong>\u00a0Automatic call distribution allows agents to set their own working hours.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Call distribution by agent skills:<\/strong>\u00a0The system will determine the needs and difficulty of the call based on the information just extracted from IVR or available in the database, then distribute to the appropriate Agent based on the assessment framework of available skills, attitudes, and knowledge.<\/span><\/li>\n<\/ul>\n<h3>Call segmentation:<\/h3>\n<ul style=\"text-align: justify;\">\n<li><span style=\"color: #000000;\">VIP customers can be transferred directly to the operator without creating a queue.<\/span><\/li>\n<li><span style=\"color: #000000;\">Customers can be connected to an agent they have interacted with and been satisfied with before.<\/span><\/li>\n<li><span style=\"color: #000000;\">Low satisfaction customers can be transferred to interact with another agent.<\/span><\/li>\n<\/ul>\n<h3>Monitoring function.<\/h3>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Auto call distribution<\/strong>\u00a0Allows managers to participate in monitoring and evaluating calls that have been set up in the Contact Center system, with the following criteria:<\/span><\/p>\n<ul>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\">Talk time.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\">Waiting time.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\">Number of missed calls.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\">Demand statistics.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\">&#8230;..<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Overall,<\/strong> ACD&#039;s reporting and monitoring functions are diverse and accurate. It helps managers objectively evaluate service\/product quality, agent response quality, determine agent capacity, etc. There are also some advanced features such as reporting, forecasting, and providing suggestions for setting goals.<\/span><\/p>\n<blockquote><p>See also: <span style=\"color: #ff6600;\"><a style=\"color: #ff6600;\" href=\"https:\/\/bell24vietnam.vn\/en\/knowledge\/tinh-nang-call-center\/\">Call Center Features<\/a><\/span><\/p><\/blockquote>\n<h2>ACD Setup<\/h2>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">To set up ACD you need:<\/span><\/p>\n<ul>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\">Hardware system for installing terminals<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\">Switching equipment<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\">Routing strategy software<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"color: #000000;\">Telephone line.<\/span><\/li>\n<\/ul>\n<h2>You can also set up advanced ACD<\/h2>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">To maximize the benefits that ACD can bring to your business, you may want to consider some of the following system integration suggestions.<\/span><\/p>\n<h3>CRM integration and Popup screen.<\/h3>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">When integrated, CRM will have the function of storing your customer information such as: Name, age, gender, education, ... (You can customize these information fields) from all previous interaction sources. When customers call, all saved information will be displayed on the operator&#039;s computer screen =&gt; More convenient in determining needs and handling calls.<\/span><\/p>\n<p><img decoding=\"async\" style=\"display: block; margin-left: auto; margin-right: auto;\" src=\"https:\/\/file.hstatic.net\/1000400311\/file\/automatic-call-distribution_111c238efbd54c16862fee77f3efa05c.jpg\" alt=\"automatic call distribution\" \/><\/p>\n<h3>IVR integration.<\/h3>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">It is efficient to integrate IVR and ACD together, now you can guide the caller to follow your instructions. With this integration, the system will work as follows:<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Step 1:<\/strong>\u00a0When there is a call to the switchboard, ACD will be activated to check basic information (Identify VIP customers, regular customers, and blacklisted contacts).<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Step 2:<\/strong>\u00a0Switch to IVR to ask customers to follow pre-programmed instructions (Press 1 to..., press 2 to..., ..)<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\"><strong>Step 3:<\/strong>\u00a0Calls will be classified and routed to the appropriate department.<\/span><\/p>\n<h2>ACD: What&#039;s next?<\/h2>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">Currently, the effectiveness of ACD mainly comes from the ability to route calls, distribute appropriate and optimal needs based on the consulting skills of each operator. However, in the future, everything will change with artificial intelligence (AI).<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">The ability to recruit using artificial intelligence to analyze available customer data to make accurate forecasts and recommendations to Agents. Everything can even be done completely automatically without human intervention.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">Besides, the index <a href=\"https:\/\/bell24vietnam.vn\/en\/cx-ex-loyalty\/knowledge-about-nps-and-how-to-measure-it\/\"><span style=\"color: #ff6600;\">NPS<\/span><\/a>\u00a0(Net promoter score) will also be applied to make interaction forecasts. Based on this NPS score, managers can most accurately assess the customer relationships of the business.<\/span><\/p>\n<h2>Conclusion<\/h2>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">ACD is a system that distributes calls appropriately to each operator based on pre-programmed operating principles. With outstanding advantages, it helps businesses save time, optimize resources, costs and improve service quality.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"color: #000000;\">Currently, most ACDs in the world are using the form of integration with CRM and IVR because of the practical benefits it brings. But in the not too distant future, everything will be developed more dramatically when artificial intelligence is completed and applied to Contact Center, along with the application of NPS for evaluation and measurement.<\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>ACD la\u0300 gi\u0300? ACD (Vi\u00ea\u0301t t\u0103\u0301t cu\u0309a Auto call distribution) la\u0300 t\u00ednh n\u0103ng trong t\u00f4\u0309ng \u0111a\u0300i Contact Center, c\u00f3 ch\u1ee9c [&hellip;]<\/p>","protected":false},"author":1,"featured_media":6703,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"default","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[12],"tags":[55],"class_list":["post-6702","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kien-thuc","tag-he-thong-contact-center"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>ACD LA\u0300 GI\u0300? CH\u01af\u0301C N\u0102NG VA\u0300 CA\u0301CH THI\u00ca\u0301T L\u00c2\u0323P TRONG CONTACT CENTER. - Bellsystem24 Vietnam<\/title>\n<meta name=\"description\" content=\"ACD (Vi\u00ea\u0301t t\u0103\u0301t cu\u0309a Auto call distribution hay Auto contact distribution) la\u0300 m\u00f4\u0323t ph\u00e2\u0300n m\u00ea\u0300m ph\u00e2n ph\u00f4\u0301i cu\u00f4\u0323c go\u0323i t\u01b0\u0323 \u0111\u00f4\u0323ng trong t\u00f4\u0309ng \u0111a\u0300i Contact Center. 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